Additionally, some applications have native “Export to PDF” functions built directly into them, though using those functions does not pass the origin document through the printer engine of Mac OS X and thus can have slightly different results. This ability has been in Mac OS for a very long time, but it looks slightly different in older versions of Mac OS X and some things have slightly different language and options. Nonetheless, the general idea is the same and you shouldn’t have a problem working it out, whatever version of MacOS or Mac OS X you’re using. Though this is not yet a native feature in iOS, you can set up a bookmarklet to achieve the same function with webpages if you’re interested in doing the same thing on an iPad or iPhone.Print to PDF is an easy way to preserve the information and layout of what you are currently viewing, saving a 1:1 digital copy of the documents and websites you use everyday. You don’t actually print anything, but the idea is that an exact replica of what would have appeared on paper, if you had sent a job to a real printer, is instead stored as a PDF file.Ī big advantage of Print to PDF, or Save to PDF as it is often known, is that it is available in a lot of apps by default. Apps don’t have to support PDF output, they just have to support the normal printing features. This means Save to PDF is widely available across many iOS apps, and even more Mac apps. The concept of Print to PDF began on the desktop and macOS exposes the feature relatively prominently. Read on for step-by-step instructions to print to PDF on Mac, iPhone and iPad … There isn’t an obvious button in the interface for it, but the capability is there - if a little hidden. Of course, if an app includes PDF export features natively, use those inbuilt features instead of the print to PDF workaround. Pages, Numbers and Keynote include official features to save documents as PDF files, for example. However, there are many apps that don’t offer features like this … and this is where print to PDF shines. More apps than you might think expose printing features, especially on iOS. This is because the market for real AirPrint printers is large, and apps that support AirPrint get ‘Save to PDF’ functionality for free. Just looking at system apps, Apple includes Print functionality in Mail, Photos, Notes, Maps and Safari. Support for AirPrint across third-party apps is generally good, particularly those meant for productivity. On the Mac, printing is universally available. How to print to PDF on Macįrom macOS, open any app that supports printing. This could be an Office document in Preview, a Keynote deck in iWork, an email message from Mail, or countless other examples. Click Print from the File menu in the menubar, to reveal the modal sheet.įor our example, we’ll save a website to PDF using Safari.
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